PICKING UP AND DROPPING OFF

Pick-Up Passes

• You’ll need a current Camp Adventure Pick-Up Pass to pick up your child.

• No pass? Please park, come inside, and show your ID or call ahead to let us know of the pick up change.

• Someone else picking up? Email us ahead at office@thecampadventure.com with your camper’s name and who’s picking them up.

• If there’s someone who should never pick up your child, email administrator@thecampadventure.com so we can partner with you.

• Need extra passes? Request them at office@thecampadventure.com.

PICKING UP EARLY

• If you need your child before 3:30 p.m., please call 978-9308 or email office@thecampadventure.com so we can have them ready at the front door.

• If you don’t call ahead, you’ll need to come inside, and it may take a little longer to get your child since activities happen across campus.

• Important: No pick-ups between 3:15–3:30 p.m. (we’re getting ready for carpool).

NORMAL CARPOOL TIMES

• Morning carpool runs until 9:15 a.m. and afternoon carpool begins at 3:30 p.m.

Dropping Off Late

• Running late?
  

• If your child doesn’t need lunch, there’s no need to notify us. You may drop off at any point during the day.
  

• If your child needs lunch and you are dropping off after 9:30 a.m., email their order to food@thecampadventure.com.

Registration & Cancellation Policy

• To reserve a week, a $50 non-refundable deposit per week is required at registration.
  

• The remaining balance will be charged to your account on Tuesday morning of the week before your child attends.
  

• To cancel a week, you must submit the 2026 Cancellation Request Form. You can access the form by clicking HERE.  

  All cancellations must be submitted at least 2 weeks before the start of your child’s camp week. For example, if your camper is registered for Carnival Camp (June 1–5), the cancellation deadline is Monday, May 18.

  Requests received after the deadline cannot be processed, and your account will be charged the full balance for that week.

CAMP PARTICIPATION POLICY

To attend Camp Adventure, children must be able to function appropriately in a large-team, community setting without requiring one-on-one supervision and direction. For the safety and well-being of all participants, campers are expected to:

• Follow the direction of counselors and staff

• Respond appropriately to authority

• Show respect toward fellow campers and staff

• Participate cooperatively in group activities

• Abide by all camp rules and policies

For Jr. Adventure, all campers must also be fully potty trained prior to attending.

We recognize that every child is unique, with different strengths and needs. If you are unsure whether your child is able to meet these expectations, please reach out before registering—we would love to talk it through with you. You can email us at administrator@thecampadventure.com. Our goal is to partner with you so camp can be a positive and successful experience for your child.

MEDICINES

If your child needs to take medication during the day or has emergency medication, please bring the medication to the front desk. At that time, we will give you a form to fill out and include with the medication. You may also email administrator@thecampadventure.com to receive the form ahead of time.

OUR CAMP STAFF

Each summer, we are blessed with a dedicated team of around 120 staff members who make camp possible. Our staff is a mix of both volunteers and paid counselors who work together to create a safe and fun experience for your child.

• Volunteers (“The Elite”): Students in 9th–10th grade who serve alongside our paid staff. They provide support while our counselors take primary responsibility for campers.

• Paid Counselors: Ranging from high school juniors to adults, counselors work in teams of 2-3, with a camper-to-counselor ratio of about 8 to 1. Younger teams have a smaller ratio. Each team is led by a Captain—who is specially trained to guide both campers and staff.

• Activity Leaders: Each activity station is directed by a trained leader.

Training & Safety
Every staff member—volunteer and paid—goes through a thorough hiring process. This includes:

• An extensive application and multiple references

• In-depth training days

• A 75-page staff manual with a required test

• Additional certifications for captains as well as some additional staff, including CPR, EpiPen administration, and medication management certification

• Background checks for all staff members 18 and older

Our goal is to ensure every camper is cared for by well-prepared, responsible, and loving staff.

FREQUENTLY ASKED QUESTIONS

• Q: How do I check what weeks I registered for?

  • A: Check your email confirmations or log in to your account. You can also email finances@thecampadventure.com.

• Q: We forgot lunch! Can my child still eat?

  • A: Yes! Email the finance office to charge your account or pay at the front desk.

• Q: What forms of payment do you accept?

  • A: Visa, MasterCard, American Express, and cash. No checks accepted.

• Q: Is there a sibling discount?

  • A: No, each week is already priced affordably for individual campers.

• Q: Do unused food plans carry over?

  • A: No, plans are week-to-week. Use the daily option if you don’t plan to eat at camp every day.

• Q: Can we bring our own lunch/snacks?

  • A: Yes, you can bring or purchase either.

• Q: Does double snack mean two snack times?

  • A: No, it means two snack items and two drinks during the one snack time. One can be saved for later.

• Q: How do I get a receipt with the tax ID?

  • A: Receipts including the tax ID are sent with each payment. For questions, contact finances@thecampadventure.com.

PARENT CONSENT
By registering, the undersigned gives permission for their child(ren) to participate in all Camp Adventure activities during the 2025 summer program.

LIABILITY RELEASE
I release and hold harmless Camp Adventure, its staff, volunteers, and Shades Mountain Community Church from all liability for accidental injury, death, or property damage during camp activities, including off-campus trips. I accept full responsibility for any injuries or incidents and agree to indemnify the camp for any expenses related to my child’s actions.

MEDICAL TREATMENT PERMISSION
I authorize any qualified adult to consent to emergency medical or dental care for my child while under camp supervision. I agree to cover all costs incurred.

TRANSPORTATION PERMISSION
I give permission for my child to ride in a vehicle driven by an approved adult chaperone during camp activities.

PHOTO RELEASE
I grant Camp Adventure and Shades Mountain Community Church the right to photograph and record my child during camp. These images may be used for editorial, promotional, or commercial purposes without compensation. I waive the right to inspect or approve the use and release all claims related to the use of these images.

I confirm I am over the age of 21 and have legal capacity to sign this release digitally. I understand this agreement does not expire.